Records, Registration, and Transcripts

Records and Registration Statement of Commitment

The Office of Records & Registration's mission is to provide reliable and accurate management of all records, including but not limited to transcripts, change of grades, change of primary institution/change of majors, and state reports. Records & Registration seeks to provide the highest quality in customer service, continually improving web-based and electronic services, always within a student-centered environment. Ultimately, Records & Registration staff will strive to be responsive, professional, and sensitive to the needs of the diverse populations that St. Philip’s College increasingly serves to include Distance Education and Campus-based full-time and part-time students.

Commencement Ceremony (Graduation)

You must apply to graduate in order to be awarded a degree or certificate. There is no graduation fee. We will provide the diploma, cap, and gown.

Visit the Commencement/Graduation page for more information.

Visit the Commencement Recognition page for more information and highlights.

College Catalog (Online and Archived)

St. Philip's College welcomes you to our Online Electronic Catalog (E-catalog). The Catalog provides detailed information about all aspects of the academic experience at St. Philip’s College. All references to “Alamo Colleges” in the Catalog are intended to be each of the Colleges in the Alamo Colleges family. The Schedule of Classes provides guidelines for applying to the College and links for registering for classes online.

Information from archived College catalogs, such as course descriptions for transfer credit or employment, can be accessed via the St. Philip’s College Office of Records and Registration (spc-records@ndkllx.com; 210-486-2284; Welcome Center, Room 203) or the Center for Learning Resources Archives Department (210-486-2583; Center for Learning Resources, Room 314B). Any requests for copies of catalog pages can be sent via e-mail or postal mail.

Transcripts

  • Official high school or college transcripts may be submitted in the original sealed envelope by mail OR using an encryption service provider (determined by the school), encryption service provider send an official transcript to spc-records@ndkllx.com
  • Home school transcripts must be notarized and sent by mail
  • Texas High Schools may use TREX
  • GED score reports sent by mail or email from the GED company, by using the college email  address (spc-records@ndkllx.com)
  • Foreign transcripts must be evaluated and translated from any company listed at the www.naces.org site. The original, official foreign transcript must accompany the evaluated document.

Submit/Mail Official Transcripts to:

St. Philip's College
Records and Registration
1801 Martin Luther King
San Antonio, Texas 78203

Transcript Requests

External Institution / Agency Transcript Request Process effective July 2, 2013

Transcripts are available to current and former students:

  • Transcripts are NOT printed on campus. ALL transcripts are printed and mailed from an off-site location after a request is made. For this reason, it is not possible to pick up a transcript in person on the same day as your request.
  • Transcript request takes 3 to 5 business days to be processed when it is a printed transcript.

    PDF requests for students with no holds and/or issues within their request are typically sent out within the hour of the order being processed.
  • A student with a ‘transcript-hold’ will be able to request a transcript online, but until the hold is resolved, the transcript will not be sent out.

Need help with your transcript order?

The best first step is to log in to your Parchment account, then visit the Parchment Help Center, where you can find answers to frequently asked questions and articles to support your needs. Parchment assistance tools may be found at this link.

During peak transcript request periods, the processing time for your transcript may be longer.

For information on your transcript hold, contact the Alamo Colleges Call Center at 210-212-5266 or toll-free at 1-844-202-5266.

Resources

Forms

  • Monday - Thursday
    8:00 a.m. - 7:00 p.m.

    Friday and Saturday
    Closed

  • Monday, Tuesday and Thursday
    8:00 a.m. - 6:00 p.m.
    College Late Night - Wednesday
    8:00 a.m. - 7:00 p.m.
    Friday
    8:00 a.m. - 5:00 p.m.
    Every First Saturday (February, March, April, May, September, October, November, and December)
    9:00 a.m. - 1:00 p.m.
  • Monday, Tuesday and Thursday
    8:00 a.m. - 6:00 p.m.
    College Late Night - Wednesday
    8:00 a.m. - 7:00 p.m.
    Friday
    8:00 a.m. - 5:00 p.m.
    Every First Saturday (February, March, April, May, September, October, November, and December)
    9:00 a.m. - 1:00 p.m.

Contact Information

Associate Director:
Tracy Shelton
tshelton@ndkllx.com

210-21ALAMO
(210-212-5266) Local

1-844-20ALAMO
(1-844-202-5266) Toll Free

Fax: 210-486-9056

MLK Welcome Center (WEC), 203

Send all general information inquiries to:
spc-records@ndkllx.com

To schedule an appointment for Academic Fresh Start, Conditional Admissions (outstanding balance with another College), or Early Admissions – send email to: spc-records@ndkllx.com.

Subject of Email:  Schedule Appointment (student name)

In the body of email include:  Full Name, Student ID, Contact Telephone Number, and Email Address